Quick... How big a meeting room is necessary for
350 attendees, classroom-style? How many hors d’oeuvres should be
ordered at a pre-dinner reception for 4,000?
Planners have enough details to remember without having to keep
in mind all the myriad numbers and ratios involved in setting up
meeting rooms and functions which is why M&C offers the handy
charts on the following pages. For irregularly shaped or
column-filled rooms, it can be helpful to diagram the space with
software such as MeetingMatrix, Optimum Settings or Room Viewer,
but for an accurate approximation, these formulas will do the
Setup ratios are presented as a range, to account for
differences in budget and available space. If unsure about room
capacity, check with a fire marshal.