by Jonathan Vatner | November 01, 2003

Quick... How big a meeting room is necessary for 350 attendees, classroom-style? How many hors d’oeuvres should be ordered at a pre-dinner reception for 4,000?
   Planners have enough details to remember without having to keep in mind all the myriad numbers and ratios involved in setting up meeting rooms and functions which is why M&C offers the handy charts on the following pages. For irregularly shaped or column-filled rooms, it can be helpful to diagram the space with software such as MeetingMatrix, Optimum Settings or Room Viewer, but for an accurate approximation, these formulas will do the trick.
   Setup ratios are presented as a range, to account for differences in budget and available space. If unsure about room capacity, check with a fire marshal.