December 01, 1997
Meetings & Conventions: Real-Life Reviews Meeting Matrix Current Issue
December 1997
Meeting Matrix For Windowsby SCLM Software (203-207-5454)

This room setup software lets users juggle the elements (chairs, tables, plants, A/V, stages and more), and then direct the facility on how to design the final layout.

Price: Single user, $995; each additional user, $395.

John Roth, president, Complete Meeting Concepts, Orlando, plans 8 to 12 meetings a year for an average of 600 to 700 attendees and has been using Meeting Matrix for about 10 years.

  • How do you use Meeting Matrix?
    We use it for all our room diagrams, so we don't have problems on site. We try to give the facility the best information we can beforehand. Every hotel is different, so we don't use it as part of our specs, but we use it when we've chosen a particular room. We do gala evenings with big-name entertainment and massive stages -- we want to make sure that these things are worked out to scale.
  • What is its greatest strength?
    It's very user-friendly. Any Windows user should be comfortable with it. And it's obviously designed by people who understand meetings. Often, the more powerful a design program gets, the more difficult it is to use. But this is a very powerful program that is still easy to use for the novice.
  • John McConahy, CMP, president and executive producer, Imagination Plus Inc., Pittsburgh, plans 50 to 75 meetings a year for an average of 250 people and has been using Meeting Matrix for about two years.

  • How do you use Meeting Matrix?
    We supply our facilities with our desired setup of a room based on what we're trying to accomplish. We take a look at the room layout and/or take room measurements and convert them into Meeting Matrix so that we can look at different configurations based on what we think will be happening in the room. We use it to help us make decisions, and we are better able to communicate those decisions to the facility. This is state-of-the-art for drawings for the meetings industry.
  • What is its greatest strength?
    Ease of use. Although it doesn't walk you through the process, it comes pretty darn close.
  • What is its greatest weakness?
    The biggest weakness isn't within the software itself, but within the industry. So many facilities do not have measured layouts available to the planners, we have to take the measurements ourselves and draw up the entire room.
  • How would you improve the software?
    Put wizards in it that would walk you through step-by-step, so you don't miss anything.
  • Michel van Eersel, manager of meeting services, Association for Investment Management and Research, Charlottesville, Va., plans 30 to 50 meetings a year for an average of 135 people and has been using Meeting Matrix for about four years.

  • How do you use Meeting Matrix?
    Mainly to see if our setup will work and to squeeze an extra bit out of a room if possible.
  • What is its greatest strength?
    The ease of use. This is by far the best thing out there.
  • What is its greatest weakness?
    We've just started to use the Windows version -- it has a lot of features and is harder to use. There's also a $5 charge to convert each file from DOS to Windows.
  • How would you improve the software?
    We've only had the Windows version for about five weeks, but it seems less intuitive than the DOS was. I'd like prompts or some other change to make it more intuitive. For the occasional user, it takes us twice as long as before to work out the layout.
  • Back to Current Issue index | Back to Real Life Reviews
    M&C Home Page
    Current Issue | Events Calendar | Newsline | Incentive News | Meetings Market Report
    Editorial Libraries | CVB Links | Reader Survey | Hot Dates | Contact M&C