December 01, 1997
Meetings & Conventions: Real-Life Reviews MeetingPro for Windows Current Issue
December 1997
MeetingPro for Windowsby Peopleware (800-869-7166)

This program is designed to manage every phase of planning a meeting -- from the marketing stage right through registration, accounting and reporting.

Price: Single user, $3,995, increasing incrementally to 10 users for $10,145; for more users, special pricing for office licensing is available. A smaller system where the database is limited to 750 records costs $1,695.

Rinda Knifong, assistant to the administrative director, Society for Adolescent Medicine, Blue Springs, Mo., plans one annual meeting for 700 and has been using MeetingPro for six years.

  • How do you use MeetingPro?
    It handles all of our registration, room setups, A/V -- pretty much the whole ball of wax. Overall, we have been very satisfied with it.
  • What is its greatest strength?
    Financially, the cost was not that huge, compared to what other programs cost to set up or design. And it can handle all the information that we need.
  • What is its greatest weakness?
    The mistakes that they've made in the programming. You try to do something and it doesn't work. But the company is trying to take everyone's ideas and adjust the program accordingly. Unfortunately, once they fix one thing, another problem comes up.
  • How would you improve the software?
    The customized fields for e-mail often won't fit the address. I'd fix that, and I would suggest that they go over their system and make sure it does what they say it will do.
  • Laura Colderchant, CMP, president, Progress in Planning Inc., Sleepy Hollow, Ill., plans 24 meetings a year for groups of 50 to 700 people and has been using MeetingPro for a year.

  • How do you use MeetingPro?
    We put the schedule on it and button up the details, do registration, print name badges and activity lists -- we use it for everything we possibly can. The reporting structure is very concise.
  • What is its greatest strength?
    Pulling everything together, keeping everything organized and being able to have everything at our fingertips. We have it on a laptop and we take it to the site. Also, it's easy to customize.
  • What is its greatest weakness?
    When we're putting together our rooming lists, we'd like it if there were a form that we could just fill out. Being able to customize the fields can be helpful, but it would be nice not to have to.
  • Lynette Schick, CMP, meeting planner, Colorado Department of Public Health & Environment, Denver, plans about 10 meetings a year for an average of 25 to 50 people and has been using MeetingPro for a few months.

  • How do you use MeetingPro?
    I'm using it for registrations mostly, organizing speakers and doing invoices and confirmations.
  • What is its greatest strength?
    The detail that you can put in about particular registrants. You can enter them, confirm their payment, register them for different classes and pull them up by class.
  • What is its greatest weakness?
    The learning curve; you really need to know computer language. I do take some responsibility for problems that I've had with it. I'm not as frustrated as I was at first, but still some processes are harder than they need to be.
  • How would you improve the software?
    Make it more user-friendly, with some more options for reporting and not so many filters built in. I have to enter so many different IDs just to pull up a report.
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