December 01, 1997

Meetings & Conventions: Real-Life Reviews Room Viewer
December 1997


Room Viewer 4.0TimeSaver Software (888-877-1100)

This room layout program uses drag-and-drop technology to move various items around the screen. The program supports both metric and English systems of measure. Room Viewer Pro 4.0 is due out this month with a number of new features.

Price:Single user, $595.

Julie Steible, CMP, events manager, NCR Corporation, Dayton, Ohio, plans about seven meetings a year for an average of 150 people and has been using Room Viewer for about two years.

  • How do you use Room Viewer?
    It's usually my initial communication with the venue. It helps to give them a feel for what I want. From there we start our dialogue.
  • What is its greatest strength?
    The communication is very clear. Being a picture, there's no misunderstanding. I know when I put an aisle in that's four feet wide, it will fit in the room. It gets me away from the "Well, I though you meant..." scenarios. It's not three-dimensional, it's not a drawing program, but for the cost, it's fabulous.
  • What is its greatest weakness?
    It does take time, but it makes me think through what I'm asking for. You have to work with it and get to know it well.
  • How would you improve the software?
    By showing where chandeliers are and how far down each chandelier hangs. We do a lot of projection; it would be nice to be able to put chandelier depth into our calculations.
  • Robin Lawson, office manager, Barbara Hill Events, Alpharetta, Ga., plans 10 meetings a year for groups of 200 to 10,000 and has been using Room Viewer for more than two years.

  • How do you use Room Viewer?
    I set up booth placements in exhibit halls with it and show how we want to see seminar rooms instead of how the facility would set them. The program has templates, or you can plug in your own dimensions and create your own room, which is what I do. I love it.
  • What is its greatest strength?
    I like to play with it. I can do whatever I want in a room.
  • Kathy Merritt, CMP, meeting planner, Hewitt Associates LLC, Lincolnshire, Ill., plans 75 to 100 meetings a year for an average of 75 people and has been using Room Viewer for two years.

  • How do you use Room Viewer?
    I use it to create each room diagram. While I'm checking space, the facility provides me with the dimensions over the phone, and as we're talking I'm actually drawing it out. It's a huge timesaver. I also use the program for our meetings on site -- we have eight buildings.
  • What is its greatest strength?
    It allows me to see exactly how I want my room before I sign a contract.
  • How would you improve the software?
    I would like to be able to attach the diagrams to an e-mail.
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