December 01, 1998
Meetings & Conventions: Planner's Portfolio December 1998 Current Issue
December 1998 ChecklistPLANNER'S PORTFOLIO:

Checklist

BY CHERYL-ANNE STURKEN


Emergency and Fire Safety

TThe following checklist was compiled in part from The Convention Liaison Council Manual, 6th Edition, 10200 W. 44th Ave., Suite 310, Wheat Ridge, Colo. 80033

FIRE SAFETY

  • Is there an emergency fire evacuation and procedure plan in place?
  • Are all hotel employees and facility staff familiar with the plan?
  • Does the plan include meeting and exhibit areas?
  • Exactly what actions are taken when an alarm sounds?
  • Do fire alarms alert the local fire department directly?
  • What is the proximity of the fire department and their estimated response time?
  • Is there a paging or telephone system that reaches all occupants simultaneously? Is it functioning?
  • Are all exits clearly marked in hallways and rooms? Are they visible and well-illuminated?
  • Do exit doors lead directly out of the building?
  • Are stairwells well-lit and do they open to ground and roof levels?
  • Are stairwells enclosed and free from obstruction?
  • Are there alarm switches on each floor?
  • Do meeting rooms have at least two exits relatively far apart from one another?
  • Do sleeping and meeting rooms, service and exposition areas have sprinklers and smoke detectors?
  • Are the sprinklers and smoke detectors in good working condition? When were they last checked?
  • Is there an emergency lighting system in place? Is it on a separate power system?
  • Are exit signs lit by the emergency power system?
  • In the event of a fire, are elevators automatically locked?
  • Are ventilation systems turned off automatically?
  • Are electrical circuits in sleeping rooms grounded?
  • Are meeting room and exhibit area circuits separate?
  • Can sleeping room windows be opened? Are there any outside ledges or balconies?
  • Do all sleeping and meeting rooms have an emergency evacuation map prominently displayed?
  • Are fire extinguishers on each floor? When were they last inspected?
  • How often do you conduct fire drills? When was the last one?
  • MEDICAL EMERGENCIES

  • Is a written medical emergency plan in place? When was it last reviewed?
  • How are emergency procedures initiated?
  • Is staff familiar with the plan?
  • Is a first aid station on-site? What are its hours of operation?
  • What is the first aid station equipped with and how is it staffed?
  • What are some of the typical medical emergencies the station has handled?
  • Is there a doctor on call 24 hours?
  • Where is the nearest hospital? What is the name and phone number?
  • Are any staff members trained in basic CPR? Are their certifications current?
  • Is wait staff trained to perform the Heimlich maneuver?
  • MISCELLANEOUS

  • Survey attendees for activity level, existing medical conditions or any disability requirements.
  • Upon reviewing attendee profiles, train meeting staff to recognize any potential medical problems.
  • Develop emergency procedures, using specific scenarios, for all meeting staff, including volunteers, to follow.
  • Provide special visible identification for all CPR-trained staff and volunteers so they can be easily located.
  • Designate staff to be responsible for various emergency scenarios and provide them with the name and number of the hospital.
  • Walk staff through meeting, exhibit and public areas to familiarize them with emergency exits, fire extinguishers and first aid station.
  • Notes:









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