December 01, 1998
Meetings & Conventions: Planner's Portfolio December 1998 Current Issue
December 1998 ChecklistPLANNER'S PORTFOLIO:



Emergency and Fire Safety

TThe following checklist was compiled in part from The Convention Liaison Council Manual, 6th Edition, 10200 W. 44th Ave., Suite 310, Wheat Ridge, Colo. 80033


  • Is there an emergency fire evacuation and procedure plan in place?
  • Are all hotel employees and facility staff familiar with the plan?
  • Does the plan include meeting and exhibit areas?
  • Exactly what actions are taken when an alarm sounds?
  • Do fire alarms alert the local fire department directly?
  • What is the proximity of the fire department and their estimated response time?
  • Is there a paging or telephone system that reaches all occupants simultaneously? Is it functioning?
  • Are all exits clearly marked in hallways and rooms? Are they visible and well-illuminated?
  • Do exit doors lead directly out of the building?
  • Are stairwells well-lit and do they open to ground and roof levels?
  • Are stairwells enclosed and free from obstruction?
  • Are there alarm switches on each floor?
  • Do meeting rooms have at least two exits relatively far apart from one another?
  • Do sleeping and meeting rooms, service and exposition areas have sprinklers and smoke detectors?
  • Are the sprinklers and smoke detectors in good working condition? When were they last checked?
  • Is there an emergency lighting system in place? Is it on a separate power system?
  • Are exit signs lit by the emergency power system?
  • In the event of a fire, are elevators automatically locked?
  • Are ventilation systems turned off automatically?
  • Are electrical circuits in sleeping rooms grounded?
  • Are meeting room and exhibit area circuits separate?
  • Can sleeping room windows be opened? Are there any outside ledges or balconies?
  • Do all sleeping and meeting rooms have an emergency evacuation map prominently displayed?
  • Are fire extinguishers on each floor? When were they last inspected?
  • How often do you conduct fire drills? When was the last one?

  • Is a written medical emergency plan in place? When was it last reviewed?
  • How are emergency procedures initiated?
  • Is staff familiar with the plan?
  • Is a first aid station on-site? What are its hours of operation?
  • What is the first aid station equipped with and how is it staffed?
  • What are some of the typical medical emergencies the station has handled?
  • Is there a doctor on call 24 hours?
  • Where is the nearest hospital? What is the name and phone number?
  • Are any staff members trained in basic CPR? Are their certifications current?
  • Is wait staff trained to perform the Heimlich maneuver?

  • Survey attendees for activity level, existing medical conditions or any disability requirements.
  • Upon reviewing attendee profiles, train meeting staff to recognize any potential medical problems.
  • Develop emergency procedures, using specific scenarios, for all meeting staff, including volunteers, to follow.
  • Provide special visible identification for all CPR-trained staff and volunteers so they can be easily located.
  • Designate staff to be responsible for various emergency scenarios and provide them with the name and number of the hospital.
  • Walk staff through meeting, exhibit and public areas to familiarize them with emergency exits, fire extinguishers and first aid station.
  • Notes:

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