by Sarah J.F. Braley | October 01, 2008
The following checklist was compiled from the MeetGreen Toolkit, available from Portland, Ore.-based Meeting Strategies Worldwide (

  • Source stage products locally to eliminate the need for harmful emissions from airlines and trucks.
  • Use Forest Stewardship Certified (FSC) or Scientific Certification Systems (SCS) certified wood.
  • Incorporate recycled materials such as old tires, oil drums, aluminum cans, etc., into the set design.
  • Use water-based (instead of solvent-based) paints to minimize toxic emissions.
  • Select the most energy-efficient projectors based on event needs.
  • Participate in a lamp-recycling program for all expended projector bulbs and ballasts.
  • Use one of the new breed of Switch Mode Power Supply amplifiers. These are highly energy efficient, of lighter weight and have cooler operating components. Examples of excellent amplifiers that fit a high-efficiency standard include the Lab Gruppen FP+ or PLM series, and QSC PL 2 or 3 series.
  • Reuse and donate materials after the show.
  • Implement water-saving strategies. Some examples: Offer large containers of drinking water rather than individual bottles; do not pre-fill water glasses, and do not provide saucers under coffee cups.
  • Recycle glass, aluminum, steel cans, plastic, paper, table coverings, grease and cardboard.
  • Be sure the caterer has a policy to reduce and reuse where possible and appropriate, and minimize paper use.
  • Be sure catering staff is trained to implement environmental policies.
  • Donate leftover food and table scraps.
  • Refuse to use polystyrene (#6 plastic).
  • Serve juice, iced tea, coffee and water in pitchers.      
  • Use cloth napkins and coasters instead of paper napkins. If not possible, use postconsumer recycled content napkins.
  • Ask the caterer to purchase locally grown and organic foods and products wherever possible and affordable (minimum 25 percent of meals).  
  • Purchase all condiments and beverages in bulk quantities.
  • Purchase paper supplies with the highest possible postconsumer recycled content available.
Ground Transportation
  • Be sure the company performs environmentally responsible maintenance and recycles oil, batteries, antifreeze
  • and tires.
  • Be sure drivers have been trained to minimize idling and the use of air conditioning, especially when no passengers are in the vehicle.
  • Inquire about availability of alternative-fuel vehicles.



  • Choose paper that is uncoated, which is generally easier to recycle; 100 percent recycled content and high in postconsumer content fiber; verified as sustainable, and produced using a green power source, if possible.
  • Work with your printer during the production process
  • to size your print job to make the most efficient use of paper sheets.
  • Request digital proofs and photography instead of hard copies.
  • If possible, choose ink that is vegetable-based and recycled.