The following checklist was
compiled with the help of Dawn Penfold, CMP, president of New York
City-based The Meeting Candidate Network, Inc. (www.meetingjobs.com; www.meetingtempjobs.com).
For what reason is the temp needed
(i.e., to take on a special project, help during a busy time,
replace a person on leave or on vacation)?
For how long will the temp be
What is the budget?
Has the position been cleared with
proper authorities? Has required paperwork been completed?
To whom will the temp be
Is there a chance the position will
Decide in advance which, if any, of the
following tasks the temp will be authorized to perform:
Negotiation of vendor contracts
Budget and financial management
Food and beverage management
On-site marketing (i.e., handing out
samples and/or brochures, etc.)
On-site information desk
Report and evaluation
Supervision of staff (part-time,
full-time and on-site)
Special event management
Hospitality and recreation
Banquet event orders
How many years of experience are
What kind of industry experience is
necessary (financial, medical, corporate, association, exhibit,
What computer programs must the temp
Must the temp be Mac- or
What other specific skills are
required or preferred?
Details to Discuss
What hours will the temp be expected
What is the basis for the temp’s pay
(hourly, daily, weekly, monthly or per project)?
Will the temp be considered a company
employee or a private contractor during the course of
How will reimbursement be handled for
any travel expenses the temp incurs?
Will the temp qualify for vacation,
comp and/or sick time?
Can the temp accept other assignments
while working at the company?
Has the candidate provided
references? Have they been checked?
Have a contract drawn up; be sure it
is signed by both
Make sure the temp has a comfortable
and well-equipped work space. Be sure to provide a temporary e-mail
address and a telephone extension.
Provide background information about
the company’s policies and culture (i.e., dress code, parking
procedures, rules regarding phone and e-mail usage, VIPs with whom
the temp will be interacting, etc.).