The following checklist was adapted
from The Convention Industry Council Manual, 7th Edition;
(877) 429-8634; www.conventionindustry.org.
Discuss internal action plans for
handling fire emergencies during meetings.
Coordinate emergency plans with the
facility’s own plans.
Designate staff to implement the
plans, and delegate specific responsibilities.
Create a master copy of emergency
contact information for all attendees.
Working with the
Is a written emergency
fire-evacuation plan for the entire facility in place? Does it
include meeting and exhibit areas?
Are all hotel employees and facility
staff familiar with the emergency plan?
What specific actions are taken when
an alarm sounds?
Are all guests instructed to evacuate
in the event of a fire alarm? If not, what is the procedure?
Is there a primary assembly point for
What is the evacuation plan for
guests with disabilities or limited mobility?
What does the fire alarm sound like
(bell, horn, etc.)?
Do alarms directly alert the local
What is the proximity of the fire
department and its estimated response time?
Is there a paging or telephone system
that reaches all occupants simultaneously? How does it work? When
was the last time it was tested?
Are all exits clearly marked in
hallways, guest rooms and function rooms?
Are all exits clearly visible and
Do all exit doors open in the
direction of travel?
Do exit doors lead directly out of
Are all stairwells well lit?
Do stairwells open to ground and roof
Are all stairwells enclosed and
Are flammable materials stored or
used in stairwells?
Do all the stairwells have continuous
hand rails for those with limited mobility or in the event of
Are there alarm switches on each
Do meeting rooms have at least two
exits that are relatively far apart from one another?
Are all areas of the property
equipped with sprinklers and smoke detectors?
Is an emergency lighting system in
place and run on a separate power system?
In the event of a fire, are elevators
Are ventilation systems automatically
turned off in the event of a fire?
Are electrical circuits in sleeping
rooms, meeting rooms and exhibit areas grounded?
Are the electrical outlets in the
bathrooms GFI (ground fault interruption) protected?
Can guest room windows be opened? Do
any guest rooms have outside ledges or balconies?
Do all sleeping and meeting rooms
have an emergency evacuation map prominently displayed?
Are there fire extinguishers and
hoses on each floor? When were they last inspected?
How often does the hotel conduct fire
drills? When was the last one?
When was the facility last inspected
for fire safety? Were any violations found? If yes, have they been
Where are the nearest fire hydrants?
Are they accessible and in good working order?
What are the emergency numbers for
the fire department and facility’s security office? Distribute
these numbers to all event staff.