by Jonathan Vatner | May 16, 2011

If attendees need to be shuttled from the hotel to a dinner venue -- or simply downtown for a dine-around -- chartering a motor coach or sending guests off in taxis can weigh down the budget. Instead, negotiate with the hotel for the use of its airport shuttles. It will cost less than both those other options, says Dean Miller, sales manager at Visit Fairfax in Northern Virginia (703-790-0643;