Meetings & Conventions: Short Cuts July 2003
Short Cuts:BETTER YET
Managing Your E-mail Inbox
Two colleagues recently compared their
e-mail inboxes and found they handled the flow very differently.
One had more than 2,000 saved messages in a seemingly endless
scroll of subject headers, and the other had 50, with especially
important communiqués filed away in other folders. Here are some
suggestions for keeping a clean inbox, from the makers of Eudora
e-mail software (www.eudora.com).
CREATE SUBJECT FOLDERS. A stuffed inbox and
outbox will trigger the “too full” notice. The subject-specific
work and personal folders you create, however, can be filled to
your heart’s content. In Eudora, these areas are new mailboxes; in
Microsoft Outlook, they are new folders within your personal
FILTER THE INCOMING. The next step is to set up
filters that will automatically send messages to the appropriate
folders, which will keep the inbox even more uncluttered.
MAKE QUICK DECISIONS. As soon as you read a
message, respond to it, if necessary, then either delete the
original or file it in the appropriate folder.
• SARAH J.F. BRALEY
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