On the Spot 8-1-2001

Meetings & Conventions: Short Cuts August 2001

August 2001

Short Cuts:
On the SpotWhat is your most effective tactic for saving time?

“When we have a meeting, we might have up to 100 boxes to be shipped out. Creating a master list numbering the boxes, listing their contents, indicating what room at the hotel they are to go to, the date of shipping, etc. saves many headaches at the other end.”
Jeanine Fox
Co-op Advertising Manager
Seiko Corp. of America
Mahwah, N.J.

“We color-code everything. During our events, which draw more than 20,000 attendees, we even color-code daily, updated communication lists with contact information for all suppliers, staff and volunteers. If a person is looking at a green list and everyone else is looking at a blue one, he knows he has outdated information.”
L.J. Williams
Manager, International Meetings
Rotary International
Evanston, Ill.
“I’ve learned to break everything down into very specific elements. I have different ring binders for faculty, vendors, catering, contracts, registration, etc. Things are just easier to find that way. Also, a bin of conference supplies is constantly restocked and ready to go.”
Sharon M. Bohun, CMP
Conference Coordinator
William Beaumont Hospital
Royal Oak, Mich.