Meetings & Conventions Gathering Steam September
1999
September 1999
Touch down: A conference room
at the Executive Center,
American Airlines Admirals Club,
Dallas/Fort Worth International Airport
Winging It
When planning last-minute or on a tight budget, consider
airport meeting facilities
By Mark Chesnut
Burdened as they are with increasing traffic, declining service
and lots of screaming babies, the nation’s airports usually are
places travelers try to enter and leave as quickly as possible. But
think twice before darting out of that terminal building: Many
airports now offer meeting spaces that are comfortable, affordable
and believe it or not quiet.
In addition to the meeting rooms that major airlines rent at
their clubs, several airports, such as those in Phoenix,
Minneapolis and Atlanta, now have their own conference centers that
allow for convenient fly-in meetings just a few steps from the
gate. And Laptop Lane, a company that operates conference rooms in
Seattle and Denver, plans to open new conference centers before the
turn of the century at six more U.S. airports.
Following is a sampling of some of the facilities available at
airports around the country.
Atlanta Hartsfield
Executive Conference Center (airport-owned)
Facilities: Twenty-four meeting rooms, including a
15-person boardroom, a 40-person press-conference room and two
40-person classrooms
Amenities: Televisions, VCRs, overhead projectors,
computer connections. Catering, including continental breakfast,
light lunch and afternoon snacks, is available for an additional
fee.
Fee for use: Hourly rate is based on size of room
and number of people
Contact: (800) 713-1359, (404) 761-6116
American Airlines Admirals Club
Facilities: One six-person and one eight-person
conference room
Amenities: Speakerphones and presentation boards;
complimentary coffee, tea and ice water. Catering can be arranged
with advance notice.
Fee for use: $35 per hour for members; $55 per
hour for nonmembers
Contact: (800) 237-7971
Delta Air Lines Crown Room Club
Facilities: Twelve conference rooms (seven rooms
accommodate six, four accommodate eight, one accommodates four)
Amenities: CR/monitor, slide projector, overhead
projector and InFocus projectors. One or all of these amenities can
be rented for a flat rate of $25 per rental. Also provided are
speakerphones and white boards. Catering also is available for an
additional fee.
Fee for use: $35 per hour for members; $50 per
hour for nonmembers
Contact: (800) 496-2225
Baltimore/Washington
Business Center (airport-owned)
Facilities: Fourteen-person conference room
Amenities: Telephone line and conference table
Fee for use: $40 for first hour; $15 each
additional hour
Contact: (410) 859-5997
US Airways Club
Facilities: One six-person conference room
Amenities: White board, speakerphone
Fee for use: $35 per hour for members; $50 per
hour for nonmembers
Contact: (410) 993-4033
Boston Logan
Delta Air Lines Crown Room Club
Facilities: One eight-person conference room and
one 10-person conference room
Amenities: VCR/monitor, slide projector, overhead
projector and InFocus projectors. One or all of these amenities can
be rented for a flat rate of $25 per rental. Also provided are
speakerphones and white boards. Catering is available for an
additional fee.
Fee for use: $35 per hour for members; $50 per
hour for nonmembers
Contact: (800) 496-2225
Northwest Airlines WorldClub
Facilities: One 12-person conference room
Amenities: Overhead projector, easel, telephone,
TV and VCR. Business catering is available.
Fee for use: $35 per hour for members; $50 per
hour plus $35 one-day membership for nonmembers
Contact: (617) 561-5370
US Airways Club
Facilities: Three conference rooms with capacities
of up to 12 people each
Amenities: White board, speakerphone, TV and
VCR
Fee for use: $35 per hour for members; $50 per
hour for nonmembers
Contact: (617) 634-4180
Charlotte (N.C.) Douglas
Airport Conference Center (airport-owned)
Facilities: More than 2,400 square feet of
flexible meeting space that accommodates meetings for four to 40
people, plus an 85-seat auditorium
Amenities: Available for rent are flip charts,
overhead projectors, TVs, VCRs, LCD panels. Catering also is
available.
Fee for use: From $75 per day for four-person
conference room to $110 per day for 30-person, theater-style
conference room setup
Contact: (704) 359-4449
US Airways Business Center
Facilities: Seven conference rooms with
capacities of five to 10 people each
Amenities: Speakerphones, white boards, flip
charts. Available for rent are PC-projection units, overhead
projectors, conventional slide projectors, TV and VCR. With a
minimum one-hour conference room rental, customers have
complimentary access to support services including photocopiers,
calculators, document shredders, notary services, personal computer
and laser printer. Credit card-operated fax machines also are
available.
Fee for use: Varies according to room size, from
$40 to $70 per hour.
Contact: (704) 359-3587
Chicago O'Hare
Skybird Conference Center (airport-owned)
Facilities: Operated by Host Marriott, the center
has 11 rooms with capacities ranging from 12 to 30.
Amenities: Internet access; audiovisual equipment
available for rental
Fee for use: $400 per day
Contact: (773) 686-6101
American Airlines Admirals Club
Facilities: The Executive Center, which is in
Terminal 3, has 19 conference rooms seating up to 15 each.
Amenities: Speakerphones, presentation boards,
tackable walls. Also included are complimentary coffee, tea and ice
water. Catering services can be arranged with advance notice.
Available for rent are TV, VCR, slide and overhead projectors.
Services such as notary, message, court reporting and secretarial
can be arranged.
Fee for use: Starts at $35 per hour for members;
$55 per hour for nonmembers
Contact: (800) 237-7971, ext. 673
United Airlines Red Carpet Club
Facilities: Three clubs have a total of nine
meeting rooms (seven rooms accommodate six; one accommodates four
and one accommodates 12)
Amenities: White board, speakerphones
Fee for use: $35 per hour (members only)
Contact: (773) 601-3000
Cincinnati/Northern Kentucky
Delta Air Lines Crown Room Club
Facilities: Five conference rooms (four rooms
accommodate six and one accommodates 15)
Amenities: VCR/monitor, slide projector, overhead
projector and InFocus projectors. One or all of these amenities can
be rented for a flat rate of $25 per rental. Also provided are
speakerphones and white boards. Catering is available for an
additional fee.
Fee for use: $35 per hour for members; $50 per
hour for nonmembers
Contact: (800) 496-2225
Cleveland Hopkins
Continental Airlines Presidents Club
Facilities: One 14-person conference room; two
six-person conference rooms
Amenities: The largest conference room has a
screen for overhead projections; all other audiovisual equipment
must be contracted ahead of time with the office.
Fee for use: $35 per hour for members; additional
$35 per day pass, per person, for nonmembers
Contact: (216) 501-6042
Dallas/Fort Worth
American Airlines Admirals Club
Facilities: The Executive Center in Terminal C has
nine conference rooms seating up to 16 each.
Amenities: Speakerphones, presentation boards,
video connections; complimentary coffee, tea and ice water.
Catering can be arranged with advance notice. Available for rent
are TV, VCR and projectors; services such as notary, message, and
secretarial also can be arranged.
Fee for use: Starts at $35 per hour for members;
$55 per hour for nonmembers
Contact: (800) 237-7971, ext. 339
Delta Air Lines Crown Room Club
Facilities: Three conference rooms (two rooms
accommodate six and one accommodates five)
Amenities: VCR/monitor, slide projector, overhead
projector and InFocus projectors. One or all of these amenities can
be rented for a flat rate of $25 per rental. Also provided are
speakerphones and white boards. Catering is available for an
additional fee.
Fee for use: $35 per hour for members; $50 per
hour for nonmembers
Contact: (800) 496-2225
Denver International
Press Interview Room (airport-owned)
Facilities: One 180-person auditorium in main
terminal. There also are two 30-person meeting rooms on Concourse
A.
Amenities: Included in the Press Interview Room
are a public-address system and overhead projector. Amenities other
than a public-address system are available for rental in meeting
rooms.
Fee for use: $25 per hour
Contact: (303) 342-2250
Laptop Lane
Facilities: One six-person conference room, on
Level 6 of the airport's main terminal
Amenities: Computer, printer, Internet access,
conference phone, fax machine, U.S. domestic long distance
Fee for use: $25 to $30 per hour, including use of
audiovisuals and amenities
Contact: (303) 348-7560
Delta Air Lines Crown Room Club
Facilities: One eight-person conference room
Amenities: VCR/monitor, slide projector, overhead
projector and InFocus projectors. One or all of these amenities can
be rented for a flat rate of $25 per rental. Also provided are
speakerphones and white boards. Catering is available for an
additional fee.
Fee for use: $35 per hour for members; $50 per
hour for nonmembers
Contact: (800) 496-2225
United Airlines Red Carpet Club
Facilities: Two clubs have a total of eight
meeting rooms (two 10-person rooms, two eight-person rooms, two
six-person rooms and two four-person rooms).
Amenities: White board, speakerphones
Fee for use: $50 per hour for eight- and 10-person
rooms; $35 per hour for all others
Contact: (303) 348-4420
Detroit/Metropolitan
Delta Air Lines Crown Room Club
Facilities: One eight-person meeting room
Amenities: VCR/monitor, slide projector, overhead
projector and InFocus projectors. One or all of these amenities can
be rented for a flat rate of $25 per rental. Also provided for
meeting groups are speakerphones and white boards. Catering is
available for an additional fee.
Fee for use: $35 per hour for members; $50 per
hour for nonmembers
Contact: (800) 496-2225
Northwest Airlines WorldClub
Facilities: Three WorldClubs offer a total of five
meeting rooms, each accommodating up to 12.
Amenities: Overhead projector, easel, telephone,
TV and VCR. Business catering is available.
Fee for use: $35 per hour for members; $50 per
hour plus $35 one-day membership for nonmembers
Contact: (734) 942-2861 (Concourse F); (734)
942-4285 (Concourse E); (734) 955-3460 (Concourse C)
Houston Bush Intercontinental
Continental Airlines Presidents Club
Facilities: Three clubs have a total of seven
conference rooms (one 12-person room, two eight-person rooms, two
five-person rooms, two six-person rooms).
Amenities: Speakerphone, TV, VCR, overhead
projector and white board
Fee for use: $35 per hour for members; additional
$35 per day pass, per person, for nonmembers
Contact: (800) 322-2640
Los Angeles International
American Airlines Admirals Club
Facilities: Two six-person conference rooms and
one eight-person room
Amenities: Speakerphones and presentation boards;
complimentary coffee, tea and ice water. Catering can be arranged
with advance notice.
Fee for use: $35 per hour for members; $55 per
hour for nonmembers
Contact: (800) 237-7971
Delta Air Lines Crown Room Club
Facilities: Three conference rooms (two conference
rooms accommodate six, and one conference room accommodates 12)
Amenities: VCR/monitor, slide projector, overhead
projector and InFocus projectors. These amenities can be rented for
a flat rate of $25 per rental. Also provided are speakerphones and
white boards. Catering is available for an additional fee.
Fee for use: $35 per hour for members; $50 per
hour for nonmembers
Contact: (800) 496-2225
Miami International
American Airlines Admirals Club
Facilities: Two club locations have a total of
four conference rooms (two eight-person conference rooms and two
10-person rooms).
Amenities: Speakerphones and presentation boards.
Included are complimentary coffee, tea and ice water. Catering
services can be arranged with advance notice.
Fee for use: $35 per hour for members; $55 per
hour for nonmembers
Contact: (800) 237-7971
Minneapolis/St. Paul International
Pierson M. Grieve Conference Center (airport-owned)
Facilities: Eight conference rooms that have
capacities ranging from eight to 100
Amenities: Data ports, telephones, projector
screens and tack boards. Available for rental are computers, LCD
projectors and other amenities.
Fee for use: $50 to $100 per hour or $250 to $500
per day; the fee charged depends on the room and amenities used
Contact: (612) 794-4500
Northwest Airlines WorldClub
Facilities: Two clubs offer a total of four
conference rooms, each with a capacity of 12.
Amenities: Overhead projector, easel, telephone,
TV and VCR. Catering is available.
Fee for use: $35 per hour for members; $50 per
hour plus $35 one-day membership for nonmembers
Contact: (612) 726-2586 (Gold Concourse location);
(612) 726-6815 (Green Concourse)
New York/JFK
American Airlines Admirals Club
Facilities: Two clubs have a total of five
conference rooms, with capacities ranging from five to 12.
Amenities: Speakerphones and presentation boards.
Included are complimentary coffee, tea and ice water. Catering
services can be arranged with advance notice.
Fee for use: $35 per hour for members; $55 per
hour for nonmembers
Contact: (800) 237-7971
Delta Air Lines Crown Room Club
Facilities: One eight-person conference room
Amenities: VCR/monitor, slide and overhead
projectors, InFocus projectors. These amenities can be rented for a
flat rate of $25 per rental. Also provided are speakerphones and
white boards. Catering services are available for an additional
fee.
Fee for use: $35 per hour for members; $50 per
hour for nonmembers
Contact: (800) 496-2225
New York/LaGuardia
American Airlines Admirals Club
Facilities: The Executive Center on Concourse D
has nine conference rooms seating up to 16 per room.
Amenities: Speakerphones, presentation boards,
computer ports, tackable walls. Also included is complimentary
coffee, tea and ice water. Catering can be arranged with advance
notice. Available for rent are TV, VCR, slide projectors, overhead
projectors; services such as notary, message and secretarial also
can be arranged.
Fee for use: Starts at $35 per hour for members;
$55 per hour for nonmembers
Contact: (800) 237-7971, ext. 542
Delta Air Lines Crown Room Club
Facilities: Two six-person conference rooms
Amenities: VCR/monitor, slide projectors, overhead
projectors and InFocus projectors. One or all of these amenities
can be rented for a flat rate of $25 per rental. Also provided are
speakerphones and white boards. Catering is available for an
additional fee.
Fee for use: $35 per hour for members; $50 per
hour for nonmembers
Contact: (800) 496-2225
Northwest Airlines WorldClub
Facilities: One 12-person meeting room
Amenities: Overhead projector, easel, telephone,
TV and VCR. Business catering is available.
Fee for use: $35 per hour for members; $50 per
hour for nonmembers plus $35 one-day membership
Contact: (718) 476-7196
US Airways Club
Facilities: Three six-person conference rooms
Amenities: White board, speakerphone
Fee for use: $35 per hour for members; $50 per
hour for nonmembers
Contact: (718) 533-2536
Newark International
Continental Airlines Presidents Club
Facilities: Continental's three Presidents Clubs
together have one four-person conference room, two six-person rooms
and one 10-person room.
Amenities: Speakerphone, TV, VCR, overhead
projector and white board Fee for use: $35 per hour for members;
additional $35 per day pass, per person, for nonmembers
Contact: (800) 322-2640
Delta Air Lines Crown Room Club
Facilities: One eight-person and one six-person
conference room
Amenities: VCR/monitor, slide projector, overhead
projector and InFocus projectors. One or all of these amenities can
be rented for a flat rate of $25 per rental. Also provided are
speakerphones and white boards. Catering is available for an
additional fee.
Fee for use: $35 per hour for members; $50 per
hour for nonmembers
Contact: (800) 496-2225
Northwest Airlines WorldClub
Facilities: Two 12-person conference rooms
Amenities: Overhead projector, easel, telephone,
TV and VCR. Business catering is available.
Fee for use: $35 per hour for members; $50 per
hour for nonmembers plus $35 one-day membership
Contact: (973) 961-4627
Orlando International
Delta Air Lines Crown Room Club
Facilities: Three conference rooms (two rooms
accommodates six and one accommodates 10)
Amenities: VCR/monitor, slide projector, overhead
projector and InFocus projectors. One or all of these amenities can
be rented for a flat rate of $25 per rental. Also provided are
speakerphones and white boards. Catering is available for an
additional fee.
Fee for use: $35 per hour for members; $50 per
hour for nonmembers
Contact: (800) 496-2225
US Airways Club
Facilities: One six-person conference room
Amenities: White board, speakerphones
Fee for use: $35 per hour for members; $50 per
hour for nonmembers
Contact: (407) 825-6385
Philadelphia International
US Airways Business Center
Facilities: Eight conference rooms that
accommodate up to 10 people each
Amenities: Speakerphones, white boards, flip
charts. Available for rental are a PC-projection unit, overhead
projector, slide projector, TV and VCR. With a minimum one-hour
conference room rental, customers have complimentary access to
support services including photocopiers, calculators, document
shredders, notary services, personal computers and laser printers.
Credit card-operated fax machines are available.
Fee for use: from $40 to $70 per hour, depending
on room size
Contact: (610) 362-4333
Phoenix Sky Harbor
Airport-owned facilities
Facilities: Terminal 2 has one 40-person room;
Terminal 3 has one 70-person room; Terminal 4 has one 50-person
room
Amenities: Available for rental are white board,
TV, VCR, flip chart, overhead projector and additional amenities.
Catering services for groups are available.
Fee for use: $75 for four hours
Contact: (602) 273-2035 (Terminal 1); (602)
275-1721, ext. 3100 (Terminal 3); (602) 273-3382 (Terminal 4)
St. Louis Lambert Field
TWA Ambassadors Club
Facilities: Four conference rooms (two six-person
rooms, one eight-person room, one 12-person room)
Amenities: Visual-aid board, speakerphones, coffee
service, soft drinks. The 12-person conference room also has a TV
and VCR. Catering services are available.
Fee for use: $35 per hour for members; $70 per
hour for nonmembers
Contact: (314) 429-9445
San Francisco International
Continental Airlines Presidents Club
Facilities: One six-person conference room
Amenities: Speakerphone, TV, VCR, overhead
projector and white board
Fee for use: $35 per hour for members; additional
$35 per day pass, per person, for nonmembers
Contact: (800) 322-2640
Delta Air Lines Crown Room Club
Facilities: One seven-person conference room
Amenities: VCR/monitor, slide projector, overhead
projector and InFocus projectors. One or all of these amenities can
be rented for a flat rate of $25 per rental. Also provided are
speakerphones and white boards. Catering is available for an
additional fee.
Fee for use: $35 per hour for members; $50 per
hour for nonmembers
Contact: (800) 496-2225
Seattle/Tacoma
Airport-owned facilities
Facilities: The main terminal has more than 4,000
square feet of meeting space, operated by Host Marriott. Included
are a 30-person lounge and a 300-person auditorium.
Amenities: The auditorium has a public-address
system and adjustable lighting. Catering is available.
Fee for use: Prices range from $75 for four hours
in the lounge to $350 for four to eight hours in the
auditorium.
Contact: (206) 433-5605
Laptop Lane
Facilities: One nine-person conference room
Amenities: Computer, printer, Internet access,
conference phone, fax machine
Fee for use: $2 for first five minutes; 38 cents
each additional minute
Contact: (206) 241-1501; www.laptoplane.com
Washington/Dulles
Northwest Airlines WorldClub
Facilities: One four-person and one 10-person
conference room
Amenities: Overhead projector, easel, telephone,
TV and VCR. Business catering is available.
Fee for use: $35 per hour for members; $50 per
hour for nonmembers plus $35 one-day membership
Contact: (703) 661-0675
Washington/ Reagan National
Delta Air Lines Crown Room Club
Facilities: Three conference rooms (two rooms
accommodate six and one accommodates four)
Amenities: VCR/monitor, slide projector, overhead
projector and InFocus projectors. One or all of these amenities can
be rented for a flat rate of $25 per rental. Also provided for
meeting groups are speakerphones and white boards. Catering
services are available for an additional fee.
Fee for use: $35 per hour for members; $50 per
hour for nonmembers
Contact: (800) 496-2225
US Airways Club
Facilities: Three conference rooms, each of which
accommodates up to 10 people
Amenities: White board, speakerphone, overhead
projector, TV, VCR, other amenities
Fee for use: $35 per hour for members; $50 per
hour for nonmembers
Contact: (703) 872-2612
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